Posts Tagged ‘teamwork in the workplace’

Teamwork: Finding The Common Purpose

Monday, October 18th, 2010

Recently, a client invested time and money into training all of their employees with the goal of achieving more effective communication throughout the organization.  The training was provided to nearly 1,300 employees at several facilities.  This many people in a very short span of time made the situation a little bit out of the norm but clearly doable.  What made this task challenging was that many participants came from several different cultures and countries, which meant that English was either the individual’s second, or possibly even their third language.

Diversity and communicaiton So, picture the scene…..Communication Skills training, lead by a facilitator in the English language given to a group comprised of international cultures and languages and including Cambodian, Laotian, Chinese,  Japanese, Spanish, Russian, and Hmong.  Easy training to conduct, right?  It posed some unique challenges.  One major component of this training involved using the DiSC profile.  Let’s face it, even those who are native English speakers don’t always understand all of the words and their definitions in this profile and not all English words have a direct equivalent word and meaning in other languages.  For example, the work accountability does not translate into Spanish.  The closest you can get is the word responsibility and these words are doesn’t really say the same thing.  Since translators were not provided, we had to rely on the efforts of one patient facilitator and the teamwork of the group.

To make the classroom dynamics even more challenging, some of these participants were going through an internal culture change.  The organization had recently acquired several of these locations and many of the workers had been transferred from a facility in one state to a location in another state.  This meant that many participants had not had the opportunity to establish relationships within their peer groups.  Integration was still in its infancy stages and some cultures don’t always mix well together.  The “we vs. them” mentality that often develops when new players join a team was still prevalent.  It was clear that our facilitators had some animosity to overcome.

With these obstacles, our facilitators really had only one choice…which was to involve the participants in helping each other, particularly in their native tongues.  We knew that people might not want help from a peer because it would expose their weakness with a language.  What we didn’t expect, however, was that some people who speak the same language, i.e., Cambodian, clearly had cultural barriers of their own.

One particular person, a Cambodian who was able to read and speak English well, finished her DiSC profile relatively fast.  When the facilitator asked her for help with other Cambodian speaking people; she was not only hesitant but her resistance was physically expressed in her face.  Yet, with a specific description of what the facilitator needed and purpose of her help, along with some encouragement, the participant finally agreed to help the others.  This was a big step for her and the other Cambodians.

This cooperation and assistance became very critical to the success of the program.  Without this support many of the other participants would not have been able to complete their DiSC profile and continue with the learning. The point here is that true teamwork can take place, even in very simple forms, when we are able to clearly articulate the common purpose that we share.  Finding the common ground for our people and teams with diverse circumstances can overcome all kinds of obstacles and help improve relationships within an organization to continue to foster the teamwork effort.

Teamwork: Get The Right People

Monday, October 11th, 2010

Having spent 5 years of my life playing on a Division IA college football team, I am getting very excited because the football season is here.  I have my season tickets to my alma mater and have been reading and listening for the polls, predictions, and hoopla.  It all makes me reflect back to this summer, I noticed a sad trend this last summer of negative publicity at many colleges.

• Big name schools are facing probation for ethics issues
• Players are being arrested for burglary and drug use
• Some top players have been dismissed from  established teams and are finding themselves on new teams
• Coach’s are being sued for hiring away skilled coaches from other schools

Is this negative publicity just or unjust, right or wrong?  Regardless of your opinion one question that keeps running through my mind is, “Do I really want that player or that coach on my team?”  It has made me think about following the advice and research in the book Good to Great in the chapter “First Who… Then What.”  What the author is referring to is that you need to get the right people first, then the ability to create a vision or direction and strategy will follow.  I don’t see recruiting coach’s or recruiting players to be any different than hiring employees and executives, as these are the resources that will ultimately determine the success of the organization.  The author of Good to Great quotes one executive in his research as saying.

Get the right team members on your bus“Look, I don’t really know where we should take this bus.  But I know this much: if we get the right people on the bus, the right people in the right seats, and the wrong people off the bus, then we’ll figure out how to take it someplace great.”

It appears this is occurring with several of these schools and football programs this summer.  A football team is just like a business, literally.  The highly paid Head Coach’s are the CEO’s of the team and are making important decisions about who will help or hurt their team.  I think more and more of these “CEO’s” are figuring out that you must do as the author  suggests, get the right people on the bus in order to achieve success.  You have to have the right kind of players to perform as a team.  One bad apple can spoil the whole bunch!

Creating a Win-Win Solution

Wednesday, July 29th, 2009

Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results.”

-Andrew Carnegie

Row teamwork_ resizeEach of us is a member of a team – be it through family, sports, work, community, church, etc.  Within each of these teams, there is bound to be differences in opinions.  In fact, many times those differences can actually elevate the team to the next level of performance.  Disagreement and diversity are natural, and they can be quite productive.  How does one deal with these differences and resolve these issues?  The answers to these questions are vital to making the team work and function as a unit.

How does one go about creating a win-win solution, when a team is faced with various challenges?  How do team members go about defeating the challenge rather than defeating each other?  How do team members develop trust so that all members in the team can win?

1.  Recognize and acknowledge differences – this is, at times, difficult but extremely helpful to the team.  Issues, challenges, or conflicts must be recognized and discussed.  This recognition helps the team come together to find a mutually agreed upon solution or goal that will help each team member find greater commitment in working together.

2.  Gain common ground – how can you put the conflict in perspective with team goals?  Is everyone on the team committed to the team goals?  Are there issues that could prevent the goals from being attained?  If so, these matters need to be brought forward.

3.  Understand different opinions – step in another’s shoes to gain their insight.  This step is intended to gain insight, not necessarily to gain agreement.

4.  Work to overcome the issue – differences in opinion are acceptable and even welcome!  Remember, attack the issues and not the person.  As a team, what is the best solution that can help the team achieve its goals?  One should not have to compromise his or her values in reaching a solution.

5.  Develop a plan of action – outline what each member of the team will do, and be extremely specific.  This document will also serve as an accountability document.

6.  Follow up – put the plan into action, follow up, and revise as needed in order to optimize performance.

“No member of a crew is praised for the rugged individuality of his rowing.”

-Ralph Waldo Emerson

Together we always achieve more.

Teamwork – Birds Of A Feather….Flock Together

Monday, June 8th, 2009

Birds 1-resizeWhen you think of a team, what comes to mind? A basketball, football or soccer team? Or simply a group of professionals working together? Have geese ever come to mind as a working team? My mother once wrote a poem about a flock of geese and simply stated, why they fly together and it reminded me of the saying, “Birds of a feather, flock together.”

Birds of a feather, flock together:
Have you e’er been walking and seen in the sky
A flock of geese flying and perhaps wondered why?
They fly in a V-shape—not in some other form
Such as small groups or large groups or straight as the norm.
No feathered brain fowl, these geese really know
How to travel efficiently where e’er they go.
The V has a purpose, aerodynamically smart,
Those birds are good buddies; each one does its part.
They’ve got a neat system that’s often been shown
To provide for hurt geese so they’re not left alone.
And although their squawking won’t make a sweet song,
They honk to encourage each other along.
There’s rarely a goose with its neck out of joint
Cuz each one gets its chance to fly at the point.
So there’s never a leader too tired to lead
For each goose is primed for its turn when there’s need.
All of the creatures live lives that can teach
Us humans some lessons! And geese surely preach
How to learn and to lead, to build up and to bond
Why geese can show teammates how they could respond
To each other like geese as they fly. Don’t you think?
We could be Team Honkers and teammates in sinc?
By Linda Pederson 3/29/94

This simple poem has some very powerful advice regarding teams and teamwork:

•    Teamwork sometimes requires an individual sacrifice.  Just as the geese make sure that if one of their group needs to fall back, another is with them, such should be the motto of a team. No one is left  behind; in idea sharing, team building or assignments.

•    There is not a universal definition of a team. Teams are made up of people, animals, sub-groups, etc. The authors of the Team Approach , Dr. Steven Stowell and Stephanie Mead also contend that there are stunning parallels of the forces of teamwork , which are observable, between nature and what we see in modern organizations. They make the case that a team’s success is everyone’s responsibility.

Next time your eyes gaze upwards at the flying V in the sky, remember…all this “teamwork stuff” is not simply for the birds.

Leading Your Team Through A Reactive Culture

Monday, May 11th, 2009

Recently, I was leaving a local arena with my family after attending a hockey game. Our local winter weather tears our roads apart and therefore created some necessary road work to be done that was in currently in progress. Therefore, instead of two lanes leading north out of the parking lot there was only one lane and it didn’t take very long until several cars including ours were boxed in.The car in front of us was crowded with young people eager to get going. In order to get out of the parking spot and into the traffic, a girl stepped out of the car to direct traffic. She stood in front of the next car in the exit line blocking the car. An act, we often see.

Leading in a stressful environmentHowever, the act infuriated the blocked car’s driver. With a smirk on drivers face and a “me first” attitude, the driver eased the car forward almost pinning the young girl between the two cars. While people in both cars were too impatient for the situation, the driver’s action was potentially dangerous. Had the driver accidentally pressed the gas pedal instead of the brake, the girl would have been badly injured if not killed. This driver’s “me first” attitude was noticed by several other drivers. In an unspoken group effort, the errant driver was deliberately boxed in for several extra minutes while others exited.

With the all the negative news on television, radio and newsprint, many people may demonstrate this “me first” mentality. We can understand their fear, as no one wants to lose their job, income, or current standard of living. Yet, this mentality harms not only harms team members and the organization, but that person’s competence and performance as well. When their intentions are to prove their personal importance, they tend to make less desirable decisions, sabotage other’s efforts, and in the end bring their fear to fruition.

As a leader you can do many things to help avert this “me first” behavior. Consider the following as you choose your course of action

  1. Remain positive in your speech and actions. Your team will reflect your attitude; if you are positive, team members will feel more secure.
  2. Keep communication lines open with everyone. Don’t keep secrets. Secrets have a way of being shared and peoples trust in you can be lost.
  3. Give constant and honest feedback. Don’t lie; people recognize a lie very quickly. Lies generate fear.
  4. Encourage innovation and creativity. Ask them to look for processes that can streamline, boost efficiency, or increase savings. Make them a part of the solution.
  5. Impress on individuals that through team effort the organization can survive a negative environment. There is power in numbers if corrective action is taken.
  6. Encourage employee development through training. Training increases the feeling of security (If the organization values me enough to train me, then I am important).

If you remain optimistic, the members will respond in a like manner. Your team will not continue to perform proficiently but serve as a model of teamwork to others in the organization.

Teamwork Is A Combined Effort: Part I

Wednesday, April 8th, 2009

Here is a question for you, “How many employees does it take to make a mocha coffee drink?” Well if you are in the business of burgers it takes an impressive 5 people to make one 20 ounce brew. As I waited my turn I witnessed firsthand and watched the scene unfold… Sometimes it takes an incredible amount of teamwork to perform even the easiest of tasks. Members of a team need to know how to listen to one another, as well as know when they have reached their own personal limit and need to bring in reinforcements.

coffee-small.jpgIt started out when employee #1 took the order from the customer. He paused and gingerly took a 20 ounce cup; a great start but he just stood in front of the machine. It was clear he did not quite know what to do next. Employee #2 stepped in and offered to help when she saw that employee #1 was in need of a more team based approach to the task at hand. Almost immediately you could see the distress on employee #2’s face as she realized that she also needed some help with this matter as well. In jumped employee #3 who looked as if this person was an assistant manager. Now with three employees, one taking on the role of the leader, they were able to at least grab a manual to find the instructions. This seemed to get the ball rolling…until the manual they found was outdated and did not include the instructions for the newly added menu item.

Bring in the reinforcements! The manager stepped in, ignoring the manual or lack thereof and poured in some type of chocolate mixture. When this was completed, the group took a millisecond to bathe in the success of making their (what looked like) first ever mocha at this particular establishment. Then employee #5 was brought in, who had no idea what obstacle this team had just overcome, and was given the instruction to give the 5 employee made, 20 ounce cup of joe to the awaiting customer–smile and all.

The best saying is not always, “If you want something done right, do it yourself.” As stated above, productive teams have a culture of trust and accountability and must work together. This particular team leader did this by allowing his team to attempt the task at hand without his influence or intervention. However, when the task seemed to be too daunting for the 3 employees involved, he did what a leader should and working along with his team, delegated the tasks needed to find the missing pieces and complete the equation. We can all be leaders, as part of being a team is assisting a leader in the leading of others. Henry Ford said, “Coming together is a beginning, staying together is progress, and staying together is success.”

Dr. Steven Stowell and the team at CMOE define Teamwork as: A group of people who: Combine their energy and efforts to achieve common goals, are committed to achieving the team’s goals, fulfill their roles and responsibilities, and have defined processes, procedures, and mechanisms that enable them to function at peak performance.

Productive teams have a culture of trust and team members are accountable for the team’s results. The team’s leaders and each team member invest in the team through their behaviors, attitudes, and actions. Teams are the mechanism by which organizations can unlock world class results for customers, colleagues, and other stakeholders.

In this day and age of drive-thru’s, instant messaging and the World Wide Web, sooner is not only better—it is required. And in most cases, this requires some teamwork.

Teamwork Is A Combined Effort: Part 2

Processes – The Playbook By Which Teams Operate

Monday, September 15th, 2008

During the past few months I have facilitated several team development training sessions. Teamwork is a favorite topic of mine and one I have a lot of passion for. World class teams, in my opinion, are something that can be achieved as long as the right ingredients are present and consistently used. Lately, I have recognized an interesting pattern in these team development sessions – one or more individuals will approach me during a break with the same question. Their question goes something like this, “I am on this team that just doesn’t quite reach its potential. What can I do about it?”

The benefit of this question is that at least one member of the team recognizes some flaws and is looking for guidance on how to influence and change the team for the better. Of course from my standpoint, I need more information to give appropriate suggestions as to what to do. But, after digging a little deeper and getting more information, the same problems seem to be occurring within the majority of teams. The common themes typically are:

1. The team isn’t very focused.

2. Team meetings are not effective.

3. Certain members are working harder than others on the team, causing frustration and negatively impacting cohesion and unity.

Within these themes, the element that is commonly missing, which causes these symptoms to surface, is processes. I have found that when teams have frustration, it can often be traced to lack of processes, or processes not being used, or processes that are outdated, or even processes not being followed correctly. Regardless of the problem, teams need to take a serious look at their processes.

One of the reasons process improvements continues to be a vital aspect of an organization is because of frequent changes in the marketplace. Paradigms change and the goals of the organization and the team change regularly. Because of change, processes must be in place to ensure stability and constancy.

Teams with process issues need to be prepared to question them. Some of my recommended questions would be:

1. What processes do we need to create and follow to have efficient meetings that produce the results we are all seeking?

2. What processes do we need to eliminate or modify that are hindering our success currently and will continue to affect us in the future if we don’t so something about it now?

3. Does the whole team understand our processes and are we committed to following them from now on?

playbook_small.jpgProcesses are the playbook by which teams operate. When team members don’t understand the playbook, the rules, and the tools that are in place to create success, teams do not reach their potential. If your team is not quite reaching its full potential take a hard look at your processes and see how well your team is following and using your playbook.